2022-23 Unit Plan
TRiO

Mission Statement

The mission of the TRIO Student Support Services Programs (Classic and Disabled) is to retain students in good standing so that they might achieve their educational goals, be that achievement of a certificate, associate's degree and/or transfer to a four-year college or university.

Program Description

The U.S. Department of Education awards five year grants to colleges and universities to provide students opportunities for academic development, assist students with basic college requirements, and to motivate students to successful completion of their academic goals.  In short, the goal of SSS is to increase college retention and the graduation rates of its participants. 

This will be accomplished by providing the following: referrals to tutoring services, academic monitoring and coaching, financial literacy, FAFSA assistance, college visits, collaboration with Disabled Student Programs and Services (DSPS), advising on high-demand careers, and cultural events to name a few.

Students must apply to the program and meet income and academic need criteria specified by the U.S. Department of Education.  At the time of application a thorough needs assessment is conducted with each student in order to establish individual need for services and delineate required program services.

Accountability for Previously Funded Items

Accountability Item 1

In order to receive these grants, a $5,000 Institutional committment ($2,500 for each program) is mandated.

Amount: 5000.00
Used For Intended Purpose: Yes
Benefit

As a condition to receive these grants, an annual Institutional committment is required.

Accountability Item 2

TRIO was awarded $4,930 in Federal Work-Study funds.

Amount: 4390.00
Used For Intended Purpose: Yes
Benefit

We were able to hire students to monitor computer lab, greet students, complete clerical duties and conduct outreach to recruit more students to the program.

Student Learning/Administrative Unit Outcomes

The TRIO grant was awarded beginning September 1, 2020. The grant objectives will serve as the SLO's for TRIO.

Standards/Goals for Student Achievement (Instruction Departments)

n/a

Standards/Goals for Student Achievement (All Other Departments)


One of the primary goals of the two TRIO SSS grants, is for students to achieve their educational goals, whether it be a certificate or degree.  We meet regularly with students to provide one-on-one support via an intrusive coaching model to achieve this goal.
TRIO provides support to students to facilitate their successful transfer to a UC or CSU.  We do this by providing help with applications, college visits, help with financial aid, academic coaching and co-curricular activities.
Staff assists students with following their educational plans by reviewing transcripts twice each semester for timely completion of general education courses and major pre-req's.
A TRIO goal is to support high-demand careers, which we believe also aligns with increasing the number of CTE students being employed in their field of study.  We also help students with employment skills, resumes, cover letters and mock interviews.
Our program is aimed at supporting first-generation, low-income, underserved and underrepresented college students.  
TRIO is a national program, and when student's transfer, they are connected to other TRIO services at their transfer institutions, to ensure closure of the achievement gap for first-generation, low-income, underserved and underrepresented college students.

Strategic Direction

TRIO will support the following Strategic Direction Priorities:

1. Work with students regarding AB705.

2. Close equity gaps.

3. Recruitment and Outreach at High Schools to increase enrollment at Butte College.

4. Assist in meeting student achievement goals.

5. Through programming, create a culture of inclusiveness.

6. Review data for continuous improvement. Implement changes where there are gaps.

7. Seek professional development for staff.

Program Review

Butte College was awarded two TRIO programs, which began September 1, 2020. The current program grants are five (5) years in duration. TRIO will not take part in the Program Review process.

Department Goals

The primary goals for the TRIO Programs for the 2022-23 year and beyond are detailed in the Plan of Operation section of the grant proposals are as follows:

Conduct comprehensive outreach campaign to recruit new students
Student Participant Marketing and Outreach
Identify, select and retain required number of eligible participants (140-SSS Classic, 100 SSS-Disabled)
Assess each participant's need for services
Monitor academic progress, provide individual advising/coaching sessions
Craft Academic Improvement Plans with students as needed
Referral to academic tutoring and supplemental instruction
Data collection required for annual performance report (APR) for the Department of Education
Create Annual Financial Plans with students, including financial literacy, FAFSA and scholarship assistance, budgeting and debt management workshops
Individual career counseling, exploration and exposure to in-demand career sectors
Referrals to personal, transfer or academic counseling
Assistance with transfer exploration and application
College and department visits

Future Development Strategies

Strategy 1 - Conduct comprehensive outreach campaign to recruit new students

Through:

classroom presentations
tabling at campus events
staff and faculty referrals
collaboration with other programs including EOPS, MESA, Orientation, etc.
social media
direct mail to eligible students
email campaigns to Pell-eligible and DSPS students
banners on campus
request to FYE faculty to place TRIO application and information on their Canvas page
outreach to pre-college TRIO programs

Initiatives

Enhancing a Culture of Completion and Goal Achievement
Supporting Student, Faculty and Staff Success
Using Data-Informed Processes for Continuous Improvement
Maximizing Resources to Support Student Learning
Enhancing a Culture of Equity and Inclusiveness

Supporting Rationale

Since we're a new program and we have been in a remote environment, we need to use every strategy available to us to recruit our grant-required number of participants.

Supporting Rationale Alignment
Supports the College's Strategic Direction and Priorities: Yes
Supports Program Review Recommendations: No
Supports Course level SLOs: No
Supports PLOs: No
Supports ILO - Think Critically: Yes
Supports ILO - Communicate Competently: Yes
Supports ILO - Engage Collaboratively: Yes
Supports ILO - Work Effectively: Yes
Supports Meeting Vision for Success Goal - Credentials: Yes
Supports Meeting Vision for Success Goal - Transfer: Yes
Supports Meeting Vision for Success Goal - Time to Degree: Yes
Supports Meeting Vision for Success Goal - Employment in field of Study: Yes
Supports Meeting Vision for Success Goal - Reducing Equity Gaps: Yes

Strategy 2 - Student Participant Marketing and Outreach

Conduct online (in person as possible) outreach activities on campus, in area schools and in the community to develop an adequate pool of eligible students with academic need to satisfy the participation numbers the grants are funded to serve.

Initiatives

Enhancing a Culture of Completion and Goal Achievement
Supporting Student, Faculty and Staff Success
Using Data-Informed Processes for Continuous Improvement
Maximizing Resources to Support Student Learning
Enhancing a Culture of Equity and Inclusiveness

Supporting Rationale

In order to recruit and select participants for the programs, multi-modal strategies and activities are required. Selection of students is conducted utilizing the following components: (a) Participant Eligibility (application); (b) Needs Assessment Survey; (c) Motivation Assessment and (d) Student Contract.

Strategy 3 - Implement Designed Services

TRIO SSS provides a menu of services to students to achieve goals and objectives prescribed by the U.S. Department of Education. Approved objective rates listed below were determined after an extensive needs analysis was conducted and based on improving the historical performance rates of similar populations. Targets for the two populations, SSS-Classic and SSS-Disabled are as follows:

(1) Retention in Postsecondary Education (2-year institution):

39% (48% SSS-D) of all participants served in the reporting year by the SSS project will persist from one academic year to the beginning of the next academic year or earn an associate’s degree or certificate at the grantee institution and/or transfer from a 2-year to a 4-year institution by the fall term of the next academic year.

(2) Good Academic Standing Rate (2-year institution):

87% (87% SSS-D) of all enrolled SSS participants served will meet the performance level required to stay in good academic standing at the grantee institution.

(3) Completion of an Associate’s Degree or Certificate and Transfer:

(i) 25% (21% SSS-D) of new participants served each year will graduate from the grantee institution with an associate’s degree or certificate within four (4) years; AND

(ii) 15% (10% SSS-D) of new participants served each year will receive associate’s degree or certificate from the grantee institution and transfer within four (4) years.

Initiatives

Enhancing a Culture of Completion and Goal Achievement
Supporting Student, Faculty and Staff Success
Using Data-Informed Processes for Continuous Improvement
Maximizing Resources to Support Student Learning
Enhancing a Culture of Equity and Inclusiveness

Supporting Rationale

In order to achieve the above objectives, the list of required and optional services to be inititiated by the programs in Year 1 shall include but are not limited to:

Inform BC Faculty and Staff of goals and objectives of the project
Inform students of program existence and services
Identify, select and retain required number of eligible participants (140-SSS Classic, 100 SSS-Disabled)
Assess each participant's need for services
Monitor academic progress, provide individual advising/coaching sessions
Craft Academic Improvement Plans with students as needed
Referral to academic tutoring and supplemental instruction
Create Annual Financial Plans with students, including financial literacy, FAFSA and scholarship assistance, budgeting and debt management workshops
Individual career counseling, exploration and exposure to in-demand career sectors
Referrals to personal, transfer or academic counseling
Assistance with transfer explration and application
College and department visits

Strategy 4 - Plan for Coordination with Other Programs for Disadvantaged Students

The SSS-D project’s organizational placement allows for plentiful opportunities to coordinate with other programs for disadvantaged students such as the DSPS, Inspiring Scholars (Foster Youth), EOPS and the Roadrunner Hub—Basic Needs Resource Center to name a few. SSS will leverage the campus’ established relationships with area pre-college programs and college level programs such as SSS, EOP, Upward Bound, Talent Search and Migrant Education to receive participant referrals and to conduct combined workshops, cultural events and shared staff trainings.

Initiatives

Enhancing a Culture of Completion and Goal Achievement
Supporting Student, Faculty and Staff Success
Using Data-Informed Processes for Continuous Improvement
Maximizing Resources to Support Student Learning
Enhancing a Culture of Equity and Inclusiveness

Supporting Rationale

In order to establish and maintain a pipeline of new participants as well as retain and transfer current BC participants, it is incumbent upon the programs to collaborate with other programs at all levels and leverage resources available to our students whenever possible.

Strategy 5 - Data Collection

Collect baseline data to examine project success at meeting objectives. Data to be collected on a formative and summative basis will be utilized to measure success in achieving project objectives. Types of data to include:

Enrollment data
Student's finacial aid packages
SSS Student participation data
Coaching session meeting notes
Transcript evaluation
Graduation information
Transfer status
Participant focus groups and satisfaction surveys
Alumni surveys
Budget expenditures and projections

Initiatives

Enhancing a Culture of Completion and Goal Achievement
Supporting Student, Faculty and Staff Success
Using Data-Informed Processes for Continuous Improvement
Maximizing Resources to Support Student Learning
Enhancing a Culture of Equity and Inclusiveness

Supporting Rationale

In order to analyze project activities and discover where changes are required or recommended, ongoing data collection and analysis is necessary.

Supporting Rationale Alignment
Supports the College's Strategic Direction and Priorities: Yes
Supports Program Review Recommendations: Yes
Supports Course level SLOs: No
Supports PLOs: No
Supports ILO - Think Critically: Yes
Supports ILO - Communicate Competently: Yes
Supports ILO - Engage Collaboratively: Yes
Supports ILO - Work Effectively: Yes
Supports Meeting Vision for Success Goal - Credentials: Yes
Supports Meeting Vision for Success Goal - Transfer: Yes
Supports Meeting Vision for Success Goal - Time to Degree: Yes
Supports Meeting Vision for Success Goal - Employment in field of Study: Yes
Supports Meeting Vision for Success Goal - Reducing Equity Gaps: Yes

Strategy 6 - Evaluation of Data Collected

Implement designed evaluation strategies included as part of the grant proposal. Assure that the programs method for evaluation are appropriate and include both quantitative and qualitative evaluation measures.

Initiatives

Enhancing a Culture of Completion and Goal Achievement
Supporting Student, Faculty and Staff Success
Using Data-Informed Processes for Continuous Improvement
Maximizing Resources to Support Student Learning
Enhancing a Culture of Equity and Inclusiveness

Supporting Rationale

The establishment of a comprehensive and ongoing evaluation plan is vital to develop and implement strong SSS programs, achieve their goals and objectives, and continually improve upon SSS services and outcomes. The projects will establish and use a data-driven decision making process based on a "Plan-Do-Study-Act" (PDSA) cycle, a model aimed at continuous quality improvement.

Requested Non-Financial Resources

Because of the nature of our meetings with students, a confidential office space is essential. We are currently all in the same space and often student's share information.

Current Financial Resources

The two TRIO SSS programs are funded by the U.S. Department of Education. Current annual funding for the programs is $523,776 ($261,888 each). Butte College receives indirect costs in the amount of 8% of total direct costs, currently calculated at $38,798 ($19,399 per program).

Augmentation Requests

Original Priority	Program, Unit, Area	Resource Type	Account Number	Object Code	One Time Augment	Ongoing Augment
Description	Supporting Rationale		Potential Alternative Funding Sources		Prioritization Criteria
1	TRIO	Operating Expenses			$0.00	$5,000.00
$5,000 Institutional Commitment ($2,500 per program)	Ongoing expenses to support service delivery model and expenses not included in approved TRIO SSS budgets.				Meeting California Community Colleges Vision for Success Goals Implementing AB 705 Closing Equity Gaps Meeting enrollment targets Fostering a Culture of Inclusiveness Meeting student achievement goals (Vision for Success Goals) Improving Processes: a. Data and Reporting; b. Internal Communications
2	TRIO	Personnel			$0.00	$5,000.00
Work-Study Allotment	Work-study allotment to hire 2 student ambassadors/tutors at 50% for 9 months (~$2,500/yr per ambassador/tutor).		Student Equity and Achievement Program		Meeting California Community Colleges Vision for Success Goals Implementing AB 705 Implementing Guided Pathways: a. Strategic Scheduling; b. Hobsons Starfish Closing Equity Gaps Meeting enrollment targets Meeting student achievement goals (Vision for Success Goals) Fostering a Culture of Inclusiveness Improving Processes: a. Data and Reporting; b. Internal Communications Addressing all Areas of the Student Centered Funding Formula (enrollment growth, student need and student success) Addressing shortfalls in Equity, Diversity and Inclusion Implementing the college's Strategic Direction Priorities Supporting improvements in Student Learning Outcomes
3	TRIO	Operating Expenses	121347051643000	7600	$72,000.00	$0.00
Grant funds for students	Direct aid to support 240 eligible students (max $300 per student dependent on need)		Student Equity and Achievement Program		Addressing Health, Life, and Safety issues Addressing all Areas of the Student Centered Funding Formula (enrollment growth, student need and student success) Addressing shortfalls in Equity, Diversity and Inclusion Implementing the college's Strategic Direction Priorities Meeting California Community Colleges Vision for Success Goals Supporting improvements in Student Learning Outcomes Closing Equity Gaps Meeting enrollment targets Meeting student achievement goals (Vision for Success Goals) Fostering a Culture of Inclusiveness