The Community Partners in Education Program is designed to meet the needs of students who are intellectually and physically challenged by promoting independence and self-reliance through instructional support for vocational and life skills learning.
The Community Partners in Education Program (CPE) serves adults with disabilities. There are four partnering agencies with 13 facilities where 54 sections of CPE classes are held.These classes consist of CPE 308,310,311,312,313,314,315,316,318,320, and 322. Instruction is provided by 48 Instructional Services Agreement Instructors. Spring 2020, there are 423 students and 1,572 enrollments.
There were 54 sections of CPE offered in Fall 2019. Approximately four courses were assigned to each facility. All of the course objectives for each course was assessed. Each program provided overall scores for the whole class. There were only four objectives from all the CPE course objectives that students scored below average.During the instructional Services Agreement Instructors meeting everyone contributed comments on what instructional strategies and materials could be used to improve scores. Two of the four objectives were below average scores in the Summer 2019 semester. The Coordinator provided some insight for the scores and provided examples of instruction to improve scores.
Students in the Community Partners in Education classes are bettering their skills to foster independence, life skills, and attainment of employment opportunities.
Support measures which are currently underway in the Special Programs Department involve the approval of the Vocational Skill Builder Certificate of Completion for the Community Partners in Education Program.
Program review was completed in Spring 2018. Recommendations and actions are as follows:
A. Because of the expectations and compliance regulations within the Department, it was
recommended that a Director's Position should be created in the Special Programs
Department with the current Coordinator ideally assuming the position.
Response: The position has not been offered or created.
B. Advertise the program more to high schools, in the community, Butte College Spotlight,
etc.
Response: Advertising has occurred and one high school is participating in a dual enrollment
OLS class.
C. A full-time Admin Secretary III was also recommended for the Special Programs Department.
Response: A full-time Admin Secretary was hired and as of Jan.24,2020 was rediced to 80 percent. It has created a back log for the secretary and has impacted the Coordinator's position by adding to the work load with taking add cards, confering on registrations, taking messages and phone calls, locating info in the secretary's office for instructors, and providing info that the secretary would normally handle.
1. Hire a Half-Time Program Coordinator
2. Raise the Instructional Service Agreement (ISA) contract rate from $.75 per hour to $2.00
per hour.
Strategy 1 - Half-time Program Coordinator
The current Faculty Coordinator of the Special Programs departmentreplaced 3 of the 7 original full-time faculty in the department. At that time the Senior Enrichment program had been terminated the year before. There were 4 support staff including the director, 8 Instructional Service Agreement instructors, 1 agency, and 8 facility locations. Now, there are 26 locations, 14 facilities, 18 associate faculty, and 48 + Instructional Service Agreement Instructors with only one full-time faculty coordinator and an 80 percent admin secretary position. These figures include the HAL, SPED, and OLS Programs. Support is essential if the department is going to maintain its current status while growing. This position will cost $30,000 per year.
This position is essential to support the current staff with monitoring 300 rosters monthly per year for errors, keep from losing FTES, maintain FTES, and grow more FTES, ensure compliance with state Instructional Service Agreement regulations, provide a monthly the budget overview and monthly balance sheet, compile the quarterly report, write the 77 contracts from the template, track the contracts through the approval process, participate in grant writing, collaborate with agencies and residential senior facilities and state run entities, and provide additional support for the only two employees in the department. These activities will ensure accurate budget figures and accurate contractual payments, and help replace the multiple departmental positions that were lost when the department. The $30,000 is very reasonable to replace positions that would cost hundreds of thousands of dollars.
Strategy 2 - Raise the Instructional Service Agreement (ISA) contract rate from $.75 per hour to $2.00 per hour.
The rate for other Butte College ISA contracts is $2.85 per student attendance hour. The current rate for Community Partners in Education ISA contracts is $.75 per hour. To be comparable with other Butte College ISA contracts and other ISA contracts in the state of California, the rate for this department should be $2.00 per student attendance hour. Offering a flat rate will eliminate the rental contract and provide one rate for all.
Mark Drummond, CA Chancellor stated," It is reasonable to take the position it (agency ISA funding) must be more than a trivial amount," Legal Advisory 04-01-5, 2004. If the rate is increased to $2.00 per hour, the agencies would be encouraged to send students for 4 hours per day rather than 2 hours per day, yielding another 259 FTES per year. The Butte College Fish and Wildlife and Parks and Recreation Instructional Service Agreement contracts are based on a FTES rate of $3,727 per FTES and pay out at $2.85 per student attendance hour. The proposed rate of $2.00 per student attendance hour for the Special Programs Department is based on a FTES rate of $3,347 per FTES. The cost would be an additional $245,131 per year.
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| Original Priority | Program, Unit, Area | Resource Type | Account Number | Object Code | One Time Augment | Ongoing Augment |
| Description | Supporting Rationale | Potential Alternative Funding Sources | Prioritization Criteria | |||
| 1 | Community Partners in Education, Special Programs Department | Personnel | 11-000-527-2-499900 | 51440 | $0.00 | $30,000.00 |
| When the current Faculty Coordinator came into the Special Programs department, she took over for 3 of the 7 full-time faculty in the department. At that time the Senior Enrichment program had been terminated the year before. There were 4 support staff including the director, 8 Instructional Service Agreement instructors, 1 agency, and 8 facility locations. Now, there are 26 locations, 14 facilities, 18 associate faculty, and 48 + Instructional Service Agreement Instructors with only one full-time faculty coordinator and an 80 percent admin secretary position. These figures include the HAL, SPED, and OLS Programs. Support is essential if the department is going to maintain its current status while growing. This position will cost $30,000 per year. It is very reasonable for what will be expected. | This MSC position is essential to support the current staff with monitoring 300 rosters monthly per year for errors, keep from losing FTES, maintain FTES, and grow more FTES, ensure compliance with state Instructional Service Agreement regulations, provide a monthly the budget overview and monthly balance sheet, compile the quarterly report, write the 77 contracts from the template, track the contracts through the approval process, participate in grant writing, collaborate with agencies and residential senior facilities and state run entities, and provide additional support for the only two employees in the department. These activities will ensure accurate budget figures and accurate contractual payments, and help replace the multiple departmental positions that were lost when the department. The $30,000 is very reasonable to replace positions that would cost hundreds of thousands of dollars. |
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| 2 | Community Partners in Education, Special Programs Department | Operating Expenses | 11=000-527-2-499900 | 55100 | $0.00 | $245,131.00 |
| The rate for other Butte College ISA contracts is $2.85 per student attendance hour. The current rate for Community Partners in Education ISA contracts is $.75 per hour. To be comparable with other Butte College ISA contracts and other ISA contracts in the state of California, the rate for this department should be $2.00 per student attendance hour. Offering a flat rate will eliminate the rental contract and provide one rate for all. | Mark Drummond, CA Chancellor stated," It is reasonable to take the position it (agency ISA funding) must be more than a trivial amount," Legal Advisory 04-01-5, 2004. If the rate is increased to $2.00 per hour, the agencies would be encouraged to send students for 4 hours per day rather than 2 hours per day, yielding another 259 FTES per year. The Butte College Fish and Wildlife and Parks and Recreation Instructional Service Agreement contracts are based on a FTES rate of $3,727 per FTES and pay out at $2.85 per student attendance hour. The proposed rate of $2.00 per student attendance hour for the Special Programs Department is based on a FTES rate of $3,347 per FTES. The cost would be an additional $245,131 per year. |
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