To provide support to District departments with safe, well-maintained vehicles and equipment.
Staff Motor Pool consists of five 12-passenger vans, 1 travel bus, 1 shop truck, and 1 FTE mechanic. This unit provides travel support for athletic programs and maintenance for approximately 150 pieces of equipment and vehicles.
Fuel
Funded fuel for instructional programs.
The following are Administrative Unit Outcome for the Staff Motor Pool Department:
•Outcome: Maintaining District vehicle and equipment fleet with preventive maintenance program.
•Metrics: The number in frequency of preventive maintenance work orders performed.
The following strategies supports our Future Development Strategies in the unit plan:
•Analyze spare parts and reduce as appropriate.
•Track and analyze fuel usage.
•Convert to DirectLine management program.
- Enhance preventive maintenance program.
•Track repair costs for departmental vehicles.
•Investigate costs for installation of above ground fuel tanks.
•Reduce overtime whenever possible.
•Analyze trip costs and share with leadership.
•Evaluate trips and encourage use of vans where appropriate.
•Evaluate van pool and establish van replacement program.
•Evaluate athletic travel bus needs and establish replacement program.
•Evaluate shop equipment for replacement or upgrade needs.
The Motor Pool Transportation Department suports the college in meetings its student achievement standards by providing transportation for field trips to support academic programs so that students are able to achieve their academic goals such as completing courses, and earning degrees and certificates.
The Motor Pool Transportation Department supports the Strategic Direction and Priorities by ensuring that field trips and atheltic games are scheduled and that vehicles are available for these needs. Motor Pool Transportation also ensure the reliability of our vehicles to ensure safe traveling expereiences for our students, faculty and staff. The Motor Pool Transportation Department supports student success by enhancing a culture of completion and academic achievement (Initiative 1) and supporting student, faculty and staff success (Initiative 2). This is done by providing safe and reliable vehicles to support transportation needs of campus programs.
In addition, the Motor Pool Transportation Department educates the campus community about the sustainable cleaning products and maintenance items we use during Earth Day each year. This supports Strategic Initiative 5.
The Motor Pool Transportation Department conducts an annual unit plan which serves as it Program Review.
The unit plan serves as the Program Review for this area.
The following are goals from the previous unit plan and the current status:
•Analyze spare parts and reduce as appropriate. - Ongoing, organizing storage areas.
•Track and analyze fuel usage. - Ongoing, working on vehicle ID and updating system.
•Convert to DirectLine management program.
- Enhance preventive maintenance program. - Ongoing, all cars, trucks and vans in the system; working on utility vehicles and equipment.
•Track repair costs for departmental vehicles. - Need to complete DirectLine conversion.
•Investigate costs for installation of above ground fuel tanks. - Funds requested for engineering, denied
•Reduce overtime whenever possible. - Progressing, ongoing.
•Analyze trip costs and share with leadership. - Progressing, ongoing.
•Evaluate trips and encourage use of vans where appropriate. - Progressing, ongoing
•Evaluate van pool and establish van replacement program. - Additional funds requested, denied; ongoing.
•Evaluate athletic travel bus needs and establish replacement program.- Funds requested, denied; ongoing.
•Evaluate shop equipment for replacement or upgrade needs. - Funds requested, denied; ongoing.
To provide support to District departments with safe, well-maintained vehicles and equipment. In order to achieve this goal, the department has developed the following strategies:
•Analyze spare parts and reduce as appropriate.
•Track and analyze fuel usage.
•Convert to DirectLine management program.
-Enhance preventive maintenance program.
•Track repair costs for departmental vehicles.
•Investigate costs for installation of above ground fuel tanks.
•Reduce overtime whenever possible.
•Analyze trip costs and share with leadership.
•Evaluate trips and encourage use of vans where appropriate.
•Evaluate van pool and establish van replacement program.
•Evaluate athletic travel bus needs and establish replacement program.
•Evaluate shop equipment for replacement or upgrade needs.
Strategy 1 - Repair Costs Analysis
Track and analyze actual repair costs for each department.
Actual data can be used to identify potiental savings and future replacement planning strategies.
Strategy 2 - Replacement of Underground Fuel Tank System
Investigate cost for installation of above ground tank system and decommisioning of underground tanks.
Current underground tanks are aging and repairs are very expensive. Above ground tanks are more efficient and less costly to maintain. Removal of the current underground system becomes more expensive each year.
Strategy 3 - Preventive Maintenance Program
Enhance preventive maintenance program for District vehicles and equipment that utilize this department for maintenance.
A strong preventive maintenance program will reduce unplanned repair costs and will provide data to enable planning for future repair and replacement budgets.
Strategy 4 - Equipment Replacement
Establish a motor pool equipment replacement program.
All equipment has a finite life and will eventually need to be replaced. Proactive planning for this replacement will allow better decision making and an orderly process. Current replacement value of equipment is approximately $200K and the average expected life is 15 years. This will replace the District's shop truck, air compressors, large forklift, diagnostic scan tools, emmissions analyzer, and other shop tools and equipment.
Strategy 5 - Fuel Analysis
Track and analyze fuel usage.
Analysis may provide direction for optimization of fuel usage.
Strategy 6 - Van and Travel Bus Replacement
Analyze the program to systematically replace vans and the travel bus for use by District instructional and athletic departments. Analyze the potential to increase the 12-passenger van pool and add an additional travel bus.
These vans and the travel bus support off campus and out of town travel and need to be in top condition for the safety of the students and staff. Newer vehicles have technology incorporated that makes them safer than the older vehicles.
None.
None.
| Original Priority | Program, Unit, Area | Resource Type | Account Number | Object Code | One Time Augment | Ongoing Augment |
| Description | Supporting Rationale | Potential Alternative Funding Sources | Prioritization Criteria | |||
| 1 | Staff Motor Pool | Equipment | 123042101699001 | 56410 | $20,000.00 | $0.00 |
| Retrofit Travel Bus | Emission retrofit the travel bus as required by California Air Resources Board (CARB). This is required by 2017. |
|
|
|||
| 2 | Staff Motor Pool | Equipment | 110002101696000 | $14,000.00 | $0.00 | |
| Increase budget to replace vans | In FY 13-14 this department was augmented $12.5K per year which would allow replacement of one van every two years. The cost of a replacement van has increased. In order to finish the replacement program we will need an additional $14K. |
|
|
|||
| 3 | Staff Motor Pool | Facilities | 110002101696000 | 55100 | $20,000.00 | $0.00 |
| Retain engineer to analyze replacement of underground storage tank system | Current underground tanks are aging and repairs are expensive. Above ground tanks are more efficient and less costly to maintain. Removal of the current underground system becomes more expensive each year. The cost to retain an engineer to evaluate changing the current underground fuel station to an aboveground fuel station which will eliminate the on-going expensive repairs and prepare for potential regulations changes related to underground storage tanks. |
|
|
|||
| 4 | Staff Motor Pool | Equipment | 110002101696000 | $450,000.00 | $0.00 | |
| Purchase Travel Bus | The current travel bus is sometimes not sufficient to carry an entire team. It is also becoming obsolete and reaching the end of its life. In the short term an additional bus will increase the ability to transport large groups. It will also ensure travel capability when the current bus becomes obsolete due to regulations. Cost for one new travel bus is $450K. |
|
|
|||
| 5 | Staff Motor Pool | Equipment | 110002101696000 | 56410 | $13,000.00 | $0.00 |
| Equipment Replacement | Replace an obsolete tire machine, exhaust gas analyzer, truck mounted air compressor, and service vehicle lift gate. |
|
|
|||
| 6 | Staff Motor Pool | Equipment | 110002101696000 | $34,000.00 | $0.00 | |
| One additional van | Current operations would be improved with a one unit increase in the van pool. Typically the vans are dispatched in pairs to be able to transport an entire athletic team. Having an odd number of vans in the pool often requires the dispatch of a bus. Cost to purchase one additional van is $34K. |
|
|
|||